Table of Contents
Introduction.
Assessment Test.
Chapter 1 Introduction to Microsoft Exchange.
Chapter 2 Microsoft Exchange Architecture.
Chapter 3 Installing Microsoft Exchange 2000 Server.
Chapter 4 Creating and Managing Recipients.
Chapter 5 Using Public Folders.
Chapter 6 Configuring Client Access.
Chapter 7 Building Administrative and Routing Groups.
Chapter 8 Configuring the Information Store.
Chapter 9 Administration and Maintenance.
Chapter 10 Configuring Auxiliary Services.
Chapter 11 Connecting to Exchange 5.5.
Chapter 12 Connecting with Other Messaging Systems.
Chapter 13 Backup and Recovery.
Chapter 14 Securing Exchange 2000 Server.
Glossary.
Index.
Read an Excerpt
Chapter 4: Creating and Managing Recipients
One of an administrator's most important tasks is to create and configure Exchange
recipients. A recipient is an object in the Windows 2000 Active Directory that references a resource that can receive a message. The resource might be a mailbox in a private Information Store, such as in the case of a user, or a public folder in the public Information Store that is shared by many users. No matter where an actual resource exists, though, a recipient object is always created in the Active Directory.
In this chapter, we will discuss the types of Exchange recipients, their creation, and their properties. Exchange has four basic types of recipients:
Users A user is an Active Directory object that typically represents a person who uses the network. Once Exchange is installed and updates the schema, each user in the Active Directory can be mailbox-enabled, mail-enabled, or neither. A mailbox-enabled user has an associated mailbox in a private Information Store on an Exchange server. Each user's mailbox is a private storage area that allows an individual user to send, receive, and store messages. A mail-enabled user is one who has an e-mail address but does not have a mailbox on an Exchange server.
Groups A group in Active Directory is like a container to which you can assign certain permissions and rights. You can then place users (and other groups) into that group, and they automatically inherit the group's permissions and rights. Exchange uses the concept of mail-enabled groups to form distribution lists. Messages sent to a group are redirected and sent to each member of the group. These groups allow users to send messages to multiple recipients without having to address each recipient individually.
Contacts A contact is a pointer object that refers to an e-mail address for a nonExchange recipient. Contacts are most often used for connecting your organization to foreign messaging systems, such as Microsoft Mail, Lotus cc:Mail, or the Internet. As an administrator, you would create contacts so that frequently used e-mail addresses are available in the Global Address List (GAL) as real names. This makes it easier to send mail because users do not need to guess at cryptic e-mail addresses.
Public Folders A public folder is like a public mailbox. It is a container for information to be shared among a group of people. Public folders can contain e-mail messages, forms, word-processing documents, spreadsheet files, and files of many other formats. Public folders can also be configured to send information to other recipients.
The rest of this chapter discusses the creation and configuration of these four recipient objects, as well as related management tasks.
Users
In previous versions of Exchange, both the tool used to create user accounts (User Manager for Domains) and the tool used to administer Exchange (Exchange Administrator) could be used to create and manage mailboxes. This has changed with Exchange 2000. Now, one tool, named Active Directory Users and Computers, is used to create and manage mailrelated user properties. Although the concept of the mailbox as a physical area of storage on an Exchange server is still valid, the concept of a mailbox as a recipient object in the Exchange directory no longer is. Now, there are only user objects in the Active Directory. Property pages of the user object are now used to configure Exchange-related properties.
Microsoft Exam Objective
Configure a user object for messaging.
- Configure a user object for e-mail.
- Configure a user object for Instant Messaging.
- Configure a user object for Chat.
Create and manage address lists.
- Create security groups.
- Create distribution groups.
Note
See Chapter 10, "Configuring Auxiliary Services," for` coverage of the "Con figure a user object for Instant Messaging" and "Configure a user object for
Chat" subobjectives.
This tying together of user accounts and mailbox properties means that Exchange administrators and Windows 2000 administrators will now have to work more closely than ever before. Though many Exchange administrators may hate the idea of giving up control of mailbox administration, this is usually what happens. Since all of the user-related functions of mailbox management are now accessed through Active Directory Users and Computers, it makes sense to have one account administrator handle all of the usermanagement details.
Exchange 2000 Server supports two mail configurations for a user: mailbox-enabled and mail-enabled. The creation and management of each type is discussed in the following sections.
Mailbox-Enabled Users
Every user in an organization needs access to an Exchange-based mailbox in order to send and receive messages. One of the principal administrative tasks in Exchange is the creation and management of these mailboxes. In Exchange 2000, a user with an associated mailbox is called a mailboxenabled user. Mailbox-enabled users are able to send and receive messages, as well as store messages on an Exchange server.
Creating a Mailbox-Enabled User
When the Active Directory forest is prepared for Exchange 2000, a number of important changes are made. One is that the Active Directory schema is updated with attributes for objects that relate to Exchange. Another important change is that the Active Directory Users and Computers snap-in is updated with extensions that allow the automatic creation of mailboxes whenever users are created. It is also easy to create mailboxes for existing users. Exercise 4.1 outlines the steps for creating a new user and an associated mailbox using Active Directory Users and Computers. Exercise 4.2 outlines the steps for creating a mailbox for an existing user. Both exercises assume that Exchange 2000 Server has been installed in the domain....
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